Taking backup for Microsoft® Outlook in Windows®-based system
Explain the different ways for taking backup for Microsoft Outlook in Windows-based system. How can any issues while taking backup be resolved.
Microsoft Outlook is an application that comes integrated with Microsoft Office versions and Microsoft Exchange Server. It is a package that consists of an e-mail client, a multifunction calendar and manageable contact. Microsoft Outlook is a very useful software package in many ways. It is possible to store information in the Microsoft Outlook mailbox, calendar or address book that can be used for later reference. As these destinations of storage get cleaned upon on a timely basis, it is required to back up the data stores in Windows-based Microsoft Outlook. The backup of data in Microsoft Outlook can be carried out in many ways. It depends on the type of data, access and use.
The ways to create backup and tips to solve issues related to it are mentioned below:
- Create a PST file
- Back up on secondary removable media
- Tips to fix back up issues
Create a PST file
It is the most simple method to back up Microsoft Outlook data. It is required to create a PST file as Outlook stores data in the form of PST files. The PST files are also known as personal folders files. It doesn”™t need any secondary media for its storage. The data in the form of PST files get stored in any particular destination of the hard drive for recovery. This method of back up also provides three levels of options for encryption of the data.
Back up on secondary removable media
The method of creating back up of Microsoft Outlook data in the form of PST files has a major drawback. As the data is stored in the hard drive, in case of hardware failure the recovery of the back up files will be difficult. Therefore, it is recommended to write or copy the back up files to external storage devices like CD ROM or flash drive for recovery purpose.
The major issues related with Microsoft Outlook data back up are loss of data while formatting the hard drive and finding the right backup file. It is recommended to select any destination on the hard drive that will not be subjected to formatting. The PST file backup must be saved in locations other than the C drive that is most subjected for formatting and other issues. In case of back up on secondary removable media, it is recommended to give distinctive names for easy retrieval of the data in case of emergency.
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